Professional/Chartered company secretaries

produces registers of shareholders, annual company reports

Specialist company secretarial software (e.g. Diligent, Computershare) already automates shareholder register maintenance and annual report compilation, with AI increasingly handling data extraction and formatting.

submits companies information to Companies House and the Stock Exchange

Companies House filing is largely automated through platforms like Inform Direct or Blueprint OneWorld, with AI validating data and pre-populating forms, reducing manual input to review and sign-off.

maintains registers of shareholders and administers share options schemes and payment of dividends

Share register administration and dividend calculations are heavily systematised in platforms like Equiniti or Link Group, with AI improving accuracy and flagging anomalies, though human oversight of complex schemes remains essential.

coordinates governances meetings, such as board and annual general meetings, writes minutes and resolutions

AI tools like ChatGPT or Microsoft Copilot can draft meeting minutes, resolutions and agendas from notes or transcripts (e.g. Otter.ai for transcription), but a human must verify accuracy, legal precision and board intent.

analyses internal processes and systems, recommends and implements procedural and policy changes

AI can map and analyse existing processes, flag inefficiencies and suggest policy frameworks, but implementing change requires human judgment about organisational culture, stakeholder buy-in and legal context.

advises on the company's legal responsibilities and relevant regulations and liaises with external regulators, auditors, lawyers and other professionals

AI legal research tools like Harvey or Lexis+ AI can surface relevant regulations and case law quickly, but chartered professionals must interpret, apply and communicate advice responsibly, bearing professional liability.

oversees various administrative functions such as the pensions and insurance cover of employees, health and safety, auditing and estate management

AI can assist with compliance tracking, risk dashboards and policy monitoring across pensions, H&S and insurance, but coordinating multiple specialist functions and managing external relationships requires experienced human judgment.